Job Candidate Privacy Notice

Last Updated and Effective Date: December 20, 2023

The purpose of this Notice for Job Applicants (“Notice”) is to inform individuals who inquire about and/or apply for employment with Link Logistics Real Estate LLC (“Link” or “we” or “us” or “our”) how we collect, use and disclose Personal Information (as defined below), the retention periods for such information, and your privacy rights.

You must be over the age of eighteen (18) to apply for a job with Link. We do not have actual knowledge that we sell or share the personal information of consumers under sixteen (16) years of age.

For purposes of this Notice, “Personal Information” is information that identifies, relates to, describes, references, is reasonably capable of being associated with or could reasonably be linked, directly or indirectly to an identified or identifiable individual, household or device.

This Notice applies only to information that we collect about you in connection with your job application but not, for example, to information that may be collected through the Link website, which is subject to the Link Privacy Notice.

Additionally, if you are offered and accept a position as a member of our workforce, all or some portion of the Personal Information (including Sensitive Personal Information) collected during the job application process may become part of your personnel record. In such case, any such Personal Information shall be subject to our privacy policy applicable to our workforce, which will supersede this Notice with respect to such Personal Information.

Contents

Source, Collection and Use of Personal Information

Source, Collection and Use of Sensitive Personal Information

Disclosure of Personal Information

Retention

Accuracy of Your Personal Information

Questions

Updates

ADDITIONAL INFORMATION ABOUT CALIFORNIA

1. Source, Collection and Use of Personal Information

We may collect the following categories of Personal Information about you when you inquire about and/or apply for employment with us. We may collect and use such information for the purposes identified below.

We collect the Personal Information either directly from you or from other sources, such as recruiters, background check providers, your former employers, and information available about you through public sources.

2. Source, Collection and Use of Sensitive Personal Information

Among the above-mentioned categories of Personal Information which we will collect in connection with your application for employment, certain categories are considered “Sensitive Personal Information” under the CCPA.

We collect the Sensitive Personal Information either directly from you or from other sources, such as recruiters, background check providers, your former employers, and information available about you through public sources.

We only collect and use Sensitive Personal Information for certain permitted purposes identified below.

3. Disclosure of Personal Information

We may disclose your Personal Information to:

  • Vendors or service providers who perform services in relation to our human resources and business operations and process Personal Information on our behalf (including service providers for talent management, data storage, IT services, and other purposes and business advisors, such as legal advisors, insurers, accountants and auditors, to the extent this is necessary for them to provide us with their professional services);
  • Internal staff, including members of the HR team, managers in the business area in which you work, directors, and IT staff, if necessary for the performance of their roles or relevant to your job application;
  • Link designated first responders, if necessary to assist in the event of an emergency;
  • A newly formed or acquiring organization if Link is involved in a merger, sale or a transfer of some or all of its business;
  • Legal or regulatory authorities and other governmental agencies as necessary to comply with our legal obligations or for a legitimate purpose such as to protect the rights and property of Link, our customers, and the public, and to detect and respond to suspected illegal activity and threats to the safety of any person or of our systems or services;
  • Any recipient, if required to comply with the law or in the event of a life-threatening emergency; or
  • Any other recipient that assists us in any of the foregoing purposes described in the Source, Collection and Use of Personal Information and Source, Collection and Use of Sensitive Personal Information sections.

4. Retention

We will retain Personal Information for the period necessary to fulfill the purposes outlined in this Notice, unless a longer retention period is required or permitted by law.  The criteria used to determine our retention periods are: (i) the duration of the application process; (ii) as long as we have an ongoing relationship with you; (iii) as required by a legal obligation to which we are subject; and (iv) as advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation, or regulatory investigations).

5. Accuracy of Your Personal Information

Link provides you with the ability to review your Personal Information as part of the online application process and to make changes by editing or deleting your Personal Information. You may also ask us to withdraw your application if you no longer want to be considered for a position at Link. If so, we will withdraw your information and retain it in accordance with the retention periods noted above.

6. Questions

If you have any questions about this Notice, please contact us at privacy@linklogistics.com

7. Updates

We may update this Notice from time to time. When we do, we will notify you of any material changes.

ADDITIONAL INFORMATION ABOUT CALIFORNIA

This supplement applies to California residents pursuant to the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (“CCPA”), and supplements the information above to notify California residents of the processing of Personal Information.

NOTICE AT COLLECTION

1.     Source, Collection and Use of Personal Information

Please refer to section 1 (“Source, Collection and Use of Personal Information”) above.

2.     Source, Collection and Use of Sensitive Personal Information

Please refer to section 2 (“Source, Collection and Use of Sensitive Personal Information”) above.

3.     Disclosure of Personal Information

Please refer to section 3 (“Disclosure of Personal Information”) above.

4.     Selling or Sharing of Personal Information

We do not sell or share Personal Information about you to a third party (i.e., communicate Personal Information about you to a third party for monetary or other valuable consideration or for cross-context behavioral advertising).

We also do not collect or process Sensitive Personal Information about you for the purpose of inferring characteristics about you.

5.     Summary of Prior 12-Month Personal Information Handling Practices

We provide in the chart below a summary of our prior 12-month Personal Information handling practices. You can learn more about the information we collect at or before the point of collection above in the Source, Collection and Use of Personal Information; Source, Collection and Use of Sensitive Personal Information; and Disclosure of Personal Information sections.

6. Retention

Please refer to section 4 (“Retention”) above.

GO TO TOP OF PRIVACY POLICY

Privacy Rights of California Residents

The CCPA, affords California residents certain rights with respect to their Personal Information, subject to certain exceptions. If you are a California resident, subject to certain limitations, you have the following rights:

(1) Right to Delete. You have the right to request us to delete the Personal Information we have collected about you.
(2) Right to Correct. You have the right to request us to correct inaccurate Personal Information we maintain about you.
(3) Right to Know and Access. You have the right to know and access the Personal Information we have collected about you, including the categories of Personal Information, the categories of sources from which the Personal Information is collected, the business or commercial purpose for collecting, selling or sharing Personal Information, the categories of third parties to whom we disclose Personal Information, and the specific pieces of Personal Information we have collected about you.
(4) Right to Data Portability. You have the right to receive the information under right (3) in a format, to the extent technically feasible, that is portable, usable and allows you to transmit the Personal Information to a person without impediment, where the processing is carried out by automated means.
(5) Right to Not be Discriminated Against. You have the right not to be discriminated against for exercising any of your privacy rights. This includes us not: (a) denying you goods or services; (b) charging you different prices or rates for goods or services, including through the use of discounts or other benefits or imposing penalties; (c) providing you a different level or quality of goods or services; (d) suggesting to you that you will receive a different price or rate for goods or services or a different level or quality of goods or services; and (e) retaliating against you for exercising your privacy rights.

If you would like to exercise your privacy rights, please submit your request using our privacy portal  or by calling (844) 441-9869, enter PIN: 131528 when prompted.

In some instances, we will need to verify your identity before honoring your privacy rights request. We will verify your identity by asking you to provide Personal Information related to your potential employment. We will honor your privacy rights request within 45 calendar days of receipt, unless we request an extension as permitted by data privacy laws.

You may exercise your privacy rights through an authorized agent. If we receive your request from an authorized agent, we may ask for evidence that you have provided such agent with a power of attorney or that the agent otherwise has valid written authority to submit requests to exercise rights on your behalf. If you are an authorized agent seeking to make a request, please contact us.